![]() Attempting to do any part of the preparation in the department often violates the USPS requirements for postage discounts. All folded mailers must be tabbed according to USPS requirements.Īll Standard Mail A (bulk mailings) are processed by outside vendors. Self-mailers containing a fold must be folded in such a manner that the fold is below the address area and the open end is above the stamp/postage indicia area.If the copy comes out dark, it is too deep in color for mailing purposes. To determine if the paper is too dark, place a sheet on a copier and duplicate it at normal intensity. Self-mailers must not be printed on intensely colored stock.Addresses should be printed directly onto the mail piece by the selected vendor. The use of labels is discouraged for numerous reasons, specifically related to the above issues and including appropriate placement on the mail piece.The paper must be stiff enough to avoid wrinkling when placed into the automated sorting equipment used by the USPS. A minimum weight is 30 lb paper, and heavier is preferred. Self-mailers cannot be printed onto copy paper weight (20 lb) stock.The remainder of the address side of the mail piece can contain a wide range of artwork, including intense colors. No artwork can be placed on the lower right-hand side of the mail piece because of address and barcoding requirements. Specialty artwork on the address side of the mail piece is required to be reviewed by the Delivery Services Manager.The mail house that you selected for your mailing will verify your addresses against the USPS move update list, apply the addresses and the barcode. ![]() DO NOT ATTEMPT TO APPLY BARCODING USING WORD PROCESSING TECHNIQUES ON PERSONAL COMPUTERS. Barcoding is required to an 11-digit extension. Standard zip codes to 9 digits must appear on the address.The required return address is P O Box 1892, Houston, TX 77251-1892. It must contain the name of Rice University and the department name and mail stop. The return address must appear in the upper left-hand corner of the address side of the mail piece.A file containing addresses can be provided to all approved vendors. Addresses should be printed on the mail piece using automated printing processes that include address standardization and barcoding in one process. Addresses must be standardized according to the USPS regulations to identify the street, apartment or suite, city/state/zip code to 9 digits.Standard Mail A bulk mailings are for domestic mail only.Īddressing requirements for all bulk mailings include:.Bulk mailings can not contain bills, statements, or personal messages.It will not qualify for discounted nonprofit rates. Hand-addressed mail should be sent as first-class mail to assure expedient delivery.Details can be provided by Delivery Services. Rolls may be purchased in quantities of 500 or 3,000. These must be purchased with Rice’s permit number. If stamps are preferred, use of a pre-canceled stamp is available. A special indicia must identify the permit holder for all mailings.The address must be placed with the longer side across the horizontal side of the mail piece. All mail pieces must be rectangular in shape.The weight of any one piece of mail cannot exceed 15.99 ounces. Pieces must fall within the size limitations for post card, letter, or flat mail requirements.The USPS can open bulk mailing pieces for content inspection.The USPS will recycle undeliverable bulk mail.Bulk mailings must be properly prepared and presented to a Postal Unit equipped to process Standard Mail. ![]() No personalization other than name and address can be placed on any piece.
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